Asbestos Hazard Emergency Response Act (AHERA) Notification
In accordance with Section 763.84 of the Asbestos Hazard Emergency Response Act (AHERA), or the “Asbestos in Schools Rule,” Holly Area Schools is notifying employees and building occupants, or their legal guardians, of activities conducted within the past school year involving the asbestos inspections, response actions, and post-response action activities, including re-inspection and periodic surveillance activities, that are planned or in progress at School District facilities.
During the upcoming school year (2021 - 2022) Holly Area Schools has planned the following activities related to asbestos-containing materials throughout the School District:
Six Month Periodic Surveillances: Six month periodic surveillances will be completed every six months and continue on a regular six month schedule. The next scheduled rounds will occur in August 2021 and February 2022.
Asbestos Abatement Projects – Scheduled: As of the beginning of the school year, there are no known asbestos abatement projects scheduled. If necessary to support renovations, asbestos abatement will be completed in accordance with all state and federal regulations by trained and accredited personnel.
During the previous school year (2020 - 2021), Holly Area Schools completed the following activities related to asbestos-containing materials throughout the School District:
Six Month Periodic Surveillances: Six month periodic surveillance activities were conducted in all district facilities in August 2020.
Three Year Re-inspections: The EPA requires that each school district re-inspect all known and assumed asbestos-containing materials once every three years. The three year re-inspection activities for all Holly Area Schools facilities were last completed in February 2021. The next three year re-inspections are scheduled for February 2024.
Asbestos Abatement Projects - Completed: Asbestos abatement projects were conducted at the following district facilities during the 2020 – 2021 school year: Holly Elementary School and Holly Middle School.
AHERA Management Plans are available for review in each school building office or at the Karl Richter Campus Facilities and Operations Office (920 Baird Street Holly, Michigan). Summaries for all of the asbestos abatement projects conducted prior to the 2021 - 2022 school year are located in the AHERA Management Plans, while complete documentation is maintained in the Facilities and Operations Office.
Questions regarding the asbestos program for Holly Area Schools may be addressed to the Supervisor of Facilities and Operations during business hours at (248) 328-3163.
Directory Information Disclosure
The District may disclose "Directory Information" from the educational records of a student. "Directory Information" is designated by the district as:
• student's name, address and telephone number;
• names of student's parents;
• student's date and place of birth;
• student's class designation (i.e. 1st grade, 10th grade, etc.);
• student's extracurricular participation;
• student's achievement awards or honors;
• student's weight and height if a member of an athletic team;
• student's photograph;
• previous educational institutions attended by the student;
• student's dates of attendance;
• name of school student currently attends;
• student's electronic mail address;
• student projects, artwork, web pages, and photographic or video images created by the district or students in conjunction with school-sponsored activities may be used for information and/or instructional purposes including, but not limited to, video and audio playback, internet and print publication, and cable television transmission.
The district may disclose any of the above without prior written consent unless the building principal is notified to the contrary in writing or by designation during the annual online verification process in Skyward Family Access. Each building maintains a list of student names wherein disclosure has been refused. These lists are reviewed and students will be excluded from Directory Information disclosures.
If you have any questions regarding this policy, please contact the Superintendent's office at 248.328.3147.
District Policies & Procedures
The Holly Area Schools Board of Education developed specific district policies regarding student and staff behavior. Policies and procedures cover virtually all areas of behavior including smoking, drugs, dress, weapons, sexual harassment and use of the Internet. In addition, each building has a Student Code of Conduct that specifies the behavior expected of its students. The district's Parent/Student Handbook also provides a compilation of information that every parent and student should know.
Copies of this handbook and district policies are available through the Office of the Superintendent, 920 Baird Street; by calling 248.328.3147; or from our Student Code of Conduct website. School building policies may be obtained by contacting the building principal.
Family Education Rights and Privacy Act (FERPA)
Parents/guardians of children enrolled in the Holly Area School District and students who have attained the age of 18 years are notified that under the Family Educational Rights and Privacy Act (FERPA) (USC1232[g]) they have the following rights:
1. The right to inspect and review the student's education records within 45 days of the day the District receives a request for access. Parents or eligible students should submit to the school principal a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
2. The right to obtain a copy of the school district's student records. To obtain a copy a written request needs to be submitted at 920 Baird Street, Holly, Michigan 48442 to the attention of the Superintendent's Office.
3. The right to request an amendment of the student's education records that the parent or eligible student believes are inaccurate or misleading.
Parents or eligible students may ask the Holly Area School District to amend a record they believe is inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want to be changed, and specify why it is inaccurate or misleading.
If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.
Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
4. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception permits disclosure without consent - disclosure to school officials with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.
5. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Holly Area School District to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy and Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
High school students and their parents/ guardians may prevent disclosure of a student's name, address, and telephone number to military recruiting representatives (who can only use that information to provide information to students concerning educational and career opportunities available in the U.S. Armed Forces or service academies) by submitting a signed written request to that effect to the high school principal or by choosing the option during the Skyward Online Verification process.
Freedom of Information Act (FOIA)
The Michigan Freedom of Information Act (FOIA), MCL 15.231-15.246, provides for public access to certain public records, permits the charging of prescribed fees and deposits, and provides remedies and penalties for non-compliance. A person has a right to inspect, copy, or receive copies of certain requested public records, while other public records are exempt from disclosure. Holly Area Schools is a public body that must comply with the FOIA. Holly Area Schools has established administrative rules to implement the FOIA effective July 1, 2015. For purposes of these administrative rules, terms have the same meaning as defined in the FOIA. A complete copy of the FOIA is available on the Michigan Legislature’s website at www.legislature.mi.gov.
Lead and Copper Consumer Notice
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It is the policy of the Holly Area School District not to discriminate on the basis of race, religion, color, national origin, sex, disability, height, weight, or marital status in its programs, services, or activities.
The District appoints the Superintendent, Mr. Scott Roper, as the District’s Compliance Officer whose responsibility it will be to ensure that Federal and State regulations are complied with and that any inquiries and complaints are dealt with promptly in accordance with law. He shall also ensure that proper notice of nondiscrimination for Title II and Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendment Act of 1972 and Age Discrimination Act of 1975.
Contact information for the Compliance Officer is as follows:
Holly Area Schools
Mr. Scott Roper, Superintendent
920 Baird Street, Holly, Michigan 48442
Pest Management Annual Advisory
Holly Area Schools have adopted an Integrated Pest Management program. Inherent with this are the District’s efforts to reduce pesticide use as much as possible. While it may occasionally be necessary to apply a pesticide, these will only be used as a last resort. This program does not rely on routine pesticide applications to resolve problems. We use various techniques such as habitat alteration, sanitation, mechanical means, exclusion, etc. to prevent pests from becoming a problem.
You will receive advanced notice of the application of a pesticide, other than bait or gel formulation, at your child’s school. This advance notice of the application will be given 48 hours before the application. The law requires us to do this notification by using two methods. The first method required by the law is the posting at entrances to your child’s school. The second method we will be using is the posting in a common area located by the main office of the school. Parents are also entitled to receive this notice by first- class United States mail postmarked at least 3 days before the application. If you would like to be notified by mail, please contact the Operations Department at the following number: (248) 328-3151. Please give the Operations Department your name, mailing address and what school your child attends.
In an emergency (for example a bees nest), pesticides may be applied without prior notice, but you will be provided notice following any such application.
You may review our IPM program or pesticide application records for your child’s school by calling 248.328.3163 or e-mailing the Facility Supervisor at firstname.lastname@example.org The number or e-mail may also be used when school is not in regular session.
Project FIND Special Education / Section 504 Notice
Holly Area Schools offers evaluations, programs, and services to individuals who are identified as having, or who are suspected of having, a disability as defined in either the Individuals with Disabilities Education Act (IDEA) or Section 504 of the Rehabilitation Act of 1973. These services are available to eligible persons ages 0-26 who reside within or attend a K-12 school program within, the Holly Area Schools attendance boundaries.
Referrals are accepted from parents, staff members, community agencies, and other interested parties. For more information about available services, parent/ student rights or referral procedures, contact the Holly Area Schools Office of Special Education at 920 Baird Street, Holly, Michigan 48442, or call 248.328.3170.
Public Safety Logs
Information regarding completed Fire, Lock Down and Tornado drills performed at each of our district buildings can be found by accessing the link listed below.
Requirements for Student Immunizations
Due to an immunization rule change from the Michigan Department of Community Health, waivers exempting children from receiving immunizations can no longer be obtained from a school or childcare. Non-Medical waivers based on religious or philosophical beliefs must first be certified by the Oakland County Health Division. Parents/guardians of children who are unable to receive vaccinations due to medical reasons should consult their healthcare provider for a medical waiver form.
For more information, go to www.oakgov.com/health or contact Nurse On Call (NOC) at 1-800-848-5533. You will need to provide up-to-date immunization records required by law for all students.
Kindergarten enrollees must also show proof of vision screening.
School Drinking Water Quality Reimbursement Program
Holly Area Schools is committed to protecting the health of students, teachers, and staff. We are participating in the School Drinking Water Quality Reimbursement Program, which is a program jointly administered by the Michigan Department of Education and Department of Environmental Quality.
Documentation can be found in the provided link below regarding the number of fixtures providing water for drinking or food preparation, testing results, number of fixtures replaced, and other corrective action plans.
Section 504 Notice of Nondiscrimination
Applicants for admission and employment, students, parents, employees, sources of referral of applicants for admission and employment, and all unions or professional organizations holding collective bargaining or professional agreements with the Holly Area School District are hereby notified that this District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, disability, age, height, weight, marital status, genetic information, or any other legally protected characteristic, in its programs and activities, including employment opportunities. Any person having inquiries concerning the Holly Area School District’s compliance with the regulations implementing Section 504 is directed to contact our Administrator of Special Services, 920 Baird Street, Holly, Michigan 48442, who has been designated by the Holly Area School District to coordinate the District’s efforts to comply with the regulations implementing Section 504 of the Rehabilitation Act of 1973.
Title IX Policy
It is the policy of Holly Area Schools to comply with all of the guidelines for Title IX as adopted by the Department of Health, Education, and Welfare.
The District does not discriminate on the basis of sex in its educational programs, curricular and extra-curricular activities. The District has established a Title IX grievance process. Questions regarding that grievance process should be directed to the Title IX coordinator, the Superintendent at 248.328.3147.