Asbestos Hazard Emergency Response Act (AHERA) Notification
In accordance with Section 763.84 of the Asbestos Hazard Emergency Response Act (AHERA), or the “Asbestos in Schools Rule,” Holly Area Schools is notifying employees and building occupants, or their legal guardians, of activities conducted within the past school year involving the asbestos inspections, response actions, and post-response action activities, including re-inspection and periodic surveillance activities, that are planned or in progress at School District facilities.
During the upcoming school year (2022 - 2023) Holly Area Schools has planned the following activities related to asbestos-containing materials throughout the School District:
Six Month Periodic Surveillance: Six month periodic surveillance will be completed every six months and continue on a regular six month schedule. The next scheduled rounds will occur in August 2022 and February 2023.
Asbestos Abatement Projects – Scheduled: As of the beginning of the school year, there are no known asbestos abatement projects scheduled. If necessary to support renovations, asbestos abatement will be completed in accordance with all state and federal regulations by trained and accredited personnel.
During the previous school year (2021 - 2022), Holly Area Schools completed the following activities related to asbestos-containing materials throughout the School District:
Six Month Periodic Surveillance: Six month periodic surveillance activities were conducted in all district facilities in August 2021.
Three Year Re-inspections: The EPA requires that each school district re-inspect all known and assumed asbestos-containing materials once every three years. The three year re-inspection activities for all Holly Area Schools facilities were last completed in February 2021. The next three year re-inspections are scheduled for February 2024.
Asbestos Abatement Projects - Completed: Asbestos abatement projects were conducted at the following district facilities during the 2021 – 2022 school year: Holly Elementary School and Holly Middle School.
AHERA Management Plans are available for review in each school building office or at the Karl Richter Campus Facilities and Operations Office (920 Baird Street Holly, Michigan). Summaries for all of the asbestos abatement projects conducted prior to the 2021 - 2022 school year are located in the AHERA Management Plans, while complete documentation is maintained in the Facilities and Operations Office.
Questions regarding the asbestos program for Holly Area Schools may be addressed to the Supervisor of Facilities and Operations during business hours at (248) 328-3163.
Directory Information Disclosure
The Family Educational Rights and Privacy Act (FERPA) requires that Holly Area Schools obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records, unless certain conditions specified by FERPA are met. FERPA distinguishes between personally identifiable information and directory information, however, and the District may disclose appropriately designated “directory information” without your written consent, unless you have advised the District to the contrary.
If you do not want your student’s directory information released for one or more of the purposes listed below, please complete this form and return it to your student’s school office by October 10, 2022.
If you fail to complete and return this form, the District will presume that you give permission to release your student’s directory information for all the uses listed below.
Your Opt-Out request will be recorded in the student information system and kept on file in the school's office for 1 school year.
“Directory information” is the information contained in a student’s education record that would not generally be considered harmful or an invasion of privacy if disclosed. The Board designates the following as directory information [Note: The Board may add or remove items from this list, consistent with state and federal law.]:
- student names, addresses, and telephone numbers;
- photographs, including photographs and videos depicting a student’s participation in school-related activities and classes;
- date and place of birth;
- major field of study;
- grade level;
- enrollment status (e.g., full-time or part-time);
- dates of attendance (e.g., 2013-2017);
- participation in officially recognized activities and sports;
- weight and height of athletic team members;
- degrees, honors, and awards received; and
- the most recent educational agency or institution attended.
The Board further designates District-assigned student email addresses as directory information for the limited purposes of: (1) facilitating the student’s participation in and access to online learning platforms and applications; and (2) inclusion in internal school and District email address books.
The district may disclose any of the above without prior written consent unless the district is notified to the contrary in writing or by designation during the annual online verification process in Skyward Family Access. Each building maintains a list of student names wherein disclosure has been refused. These lists are reviewed and students will be excluded from Directory Information disclosures.
If you have any questions regarding this policy, please contact the Superintendent's office at 248.328.3147.
District Policies & Procedures
The Holly Area Schools Board of Education developed specific district policies regarding student and staff behavior. Policies and procedures cover virtually all areas of behavior including smoking, drugs, dress, weapons, sexual harassment and use of the Internet. In addition, each building has a Student Code of Conduct that specifies the behavior expected of its students. The district's Parent/Student Handbook also provides a compilation of information that every parent and student should know.
Copies of this handbook and district policies are available through the Office of the Superintendent, 920 Baird Street; by calling 248.328.3147; or from our Student Code of Conduct website. School building policies may be obtained by contacting the building principal.
Family Education Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records. These rights are:
1. The right to inspect and review the student's education records within 45 days after the day the [Name of school (“School”)] receives a request for access.
Parents or eligible students who wish to inspect their child’s or their education records should submit to the school principal [or appropriate school official] a written request that identifies the records they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
Parents or eligible students who wish to ask the [School] to amend their child’s or their education record should write the school principal [or appropriate school official], clearly identify the part of the record they want changed, and specify why it should be changed. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
3. The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. The criteria for determining who constitutes a school official and what constitutes a legitimate educational interest must be set forth in the school’s or school district’s annual notification for FERPA rights. A school official typically includes a person employed by the school or school district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board. A school official also may include a volunteer, contractor, or consultant who, while not employed by the school, performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the school discloses education records without consent to officials of another school or school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer. [NOTE: FERPA requires a school or school district to make a reasonable attempt to notify the parent or student of the records request unless it states in its annual notification that it intends to forward records on request or the disclosure is initiated by the parent or eligible student.]
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the [School] to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
See the list below of the disclosures that elementary and secondary schools may make without consent.
FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in § 99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, § 99.32 of the FERPA regulations requires the school to record the disclosure. Parents and eligible students have a right to inspect and review the record of disclosures. A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student –
- To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in § 99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(3) are met. (§ 99.31(a)(1))
- To officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of § 99.34. (§ 99.31(a)(2))
- To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State educational agency (SEA) in the parent or eligible student’s State. Disclosures under this provision may be made, subject to the requirements of § 99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf, if applicable requirements are met. (§§ 99.31(a)(3) and 99.35)
- In connection with financial aid for which the student has applied or which the student has received, if the information is necessary for such purposes as to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§ 99.31(a)(4))
- To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to § 99.38. (§ 99.31(a)(5))
- To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction, if applicable requirements are met. (§ 99.31(a)(6))
- To accrediting organizations to carry out their accrediting functions. (§ 99.31(a)(7))
- To parents of an eligible student if the student is a dependent for IRS tax purposes. (§ 99.31(a)(8))
- To comply with a judicial order or lawfully issued subpoena if applicable requirements are met. (§ 99.31(a)(9))
- To appropriate officials in connection with a health or safety emergency, subject to § 99.36. (§ 99.31(a)(10))
- Information the school has designated as “directory information” if applicable requirements under § 99.37 are met. (§ 99.31(a)(11))
- To an agency caseworker or other representative of a State or local child welfare agency or tribal organization who is authorized to access a student’s case plan when such agency or organization is legally responsible, in accordance with State or tribal law, for the care and protection of the student in foster care placement. (20 U.S.C. § 1232g(b)(1)(L))
- To the Secretary of Agriculture or authorized representatives of the Food and Nutrition Service for purposes of conducting program monitoring, evaluations, and performance measurements of programs authorized under the Richard B. Russell National School Lunch Act or the Child Nutrition Act of 1966, under certain conditions. (20 U.S.C. § 1232g(b)(1)(K))
Freedom of Information Act (FOIA)
The Michigan Freedom of Information Act (FOIA), MCL 15.231-15.246, provides for public access to certain public records, permits the charging of prescribed fees and deposits, and provides remedies and penalties for non-compliance. A person has a right to inspect, copy, or receive copies of certain requested public records, while other public records are exempt from disclosure. Holly Area Schools is a public body that must comply with the FOIA. Holly Area Schools has established administrative rules to implement the FOIA effective July 1, 2015. For purposes of these administrative rules, terms have the same meaning as defined in the FOIA. A complete copy of the FOIA is available on the Michigan Legislature’s website at www.legislature.mi.gov.
Lead and Copper Consumer Notice
Rose Pioneer Elementary
It is the policy of the Holly Area School District not to discriminate on the basis of race, religion, color, national origin, sex, disability, height, weight, or marital status in its programs, services, or activities.
The District appoints the Superintendent, Mr. Scott Roper, as the District’s Compliance Officer whose responsibility it will be to ensure that Federal and State regulations are complied with and that any inquiries and complaints are dealt with promptly in accordance with law. He shall also ensure that proper notice of nondiscrimination for Title II and Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendment Act of 1972 and Age Discrimination Act of 1975.
Contact information for the Compliance Officer is as follows:
Holly Area Schools
Mr. Scott Roper, Superintendent
920 Baird Street, Holly, Michigan 48442
Pest Management Annual Advisory
Holly Area Schools have adopted an Integrated Pest Management program. Inherent with this are the District’s efforts to reduce pesticide use as much as possible. While it may occasionally be necessary to apply a pesticide, these will only be used as a last resort. This program does not rely on routine pesticide applications to resolve problems. We use various techniques such as habitat alteration, sanitation, mechanical means, exclusion, etc. to prevent pests from becoming a problem.
You will receive advanced notice of the application of a pesticide, other than bait or gel formulation, at your child’s school. This advance notice of the application will be given 48 hours before the application. The law requires us to do this notification by using two methods. The first method required by the law is the posting at entrances to your child’s school. The second method we will be using is the posting in a common area located by the main office of the school. Parents are also entitled to receive this notice by first- class United States mail postmarked at least 3 days before the application. If you would like to be notified by mail, please contact the Operations Department at the following number: (248) 328-3151. Please give the Operations Department your name, mailing address and what school your child attends.
In an emergency (for example a bees nest), pesticides may be applied without prior notice, but you will be provided notice following any such application.
You may review our IPM program or pesticide application records for your child’s school by calling 248.328.3163 or e-mailing the Facility Supervisor at email@example.com The number or e-mail may also be used when school is not in regular session.
Project FIND Special Education / Section 504 Notice
Holly Area Schools offers evaluations, programs, and services to individuals who are identified as having, or who are suspected of having, a disability as defined in either the Individuals with Disabilities Education Act (IDEA) or Section 504 of the Rehabilitation Act of 1973. These services are available to eligible persons ages 0-26 who reside within or attend a K-12 school program within, the Holly Area Schools attendance boundaries.
Referrals are accepted from parents, staff members, community agencies, and other interested parties. For more information about available services, parent/ student rights or referral procedures, contact the Holly Area Schools Office of Special Education at 920 Baird Street, Holly, Michigan 48442, or call 248.328.3170.
Public Safety Logs
Information regarding completed Fire, Lock Down and Tornado drills performed at each of our district buildings can be found by accessing the link listed below.
Requirements for Student Immunizations
Due to an immunization rule change from the Michigan Department of Community Health, waivers exempting children from receiving immunizations can no longer be obtained from a school or childcare. Non-Medical waivers based on religious or philosophical beliefs must first be certified by the Oakland County Health Division. Parents/guardians of children who are unable to receive vaccinations due to medical reasons should consult their healthcare provider for a medical waiver form.
For more information, go to www.oakgov.com/health or contact Nurse On Call (NOC) at 1-800-848-5533. You will need to provide up-to-date immunization records required by law for all students.
Kindergarten enrollees must also show proof of vision screening.
School Drinking Water Quality Reimbursement Program
Holly Area Schools is committed to protecting the health of students, teachers, and staff. We are participating in the School Drinking Water Quality Reimbursement Program, which is a program jointly administered by the Michigan Department of Education and Department of Environmental Quality.
Documentation can be found in the provided link below regarding the number of fixtures providing water for drinking or food preparation, testing results, number of fixtures replaced, and other corrective action plans.
Section 504 Notice of Nondiscrimination
Applicants for admission and employment, students, parents, employees, sources of referral of applicants for admission and employment, and all unions or professional organizations holding collective bargaining or professional agreements with the Holly Area School District are hereby notified that this District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, disability, age, height, weight, marital status, genetic information, or any other legally protected characteristic, in its programs and activities, including employment opportunities. Any person having inquiries concerning the Holly Area School District’s compliance with the regulations implementing Section 504 is directed to contact our Administrator of Special Services, 920 Baird Street, Holly, Michigan 48442, who has been designated by the Holly Area School District to coordinate the District’s efforts to comply with the regulations implementing Section 504 of the Rehabilitation Act of 1973.
Title IX Policy
It is the policy of Holly Area Schools to comply with all of the guidelines for Title IX as adopted by the Department of Health, Education, and Welfare.
The District does not discriminate on the basis of sex in its educational programs, curricular and extra-curricular activities. The District has established a Title IX grievance process. Questions regarding that grievance process should be directed to the Title IX coordinator, the Superintendent at 248.328.3147.
Well Water Testing
Rose Pioneer Elementary
Testing for all other district buildings is handled through the Village of Holly.