Parent Info from Online Verification Process
Online Verification Documents and Links
Form copies and start of school information is located on the Skyward Online Verification page.
Google for Education Accounts
Holly Area Schools (HAS) provides students with unique learning opportunities via our collaborative and technology enhanced learning environment. Through the use of the G Suite for Education, students engage in activities and projects that promote creativity, critical-thinking, and collaboration, which we feel are essential skills for the development of a well-rounded learner. These activities include, but are not limited to the following:
- Email - an individual email account for school use managed by the HAS.
- Google Apps – productivity tools commonly used for education.
- Managed Social Networking: social bookmarking, video sharing, blogging, etc.
Children's Online Privacy Protection Act (COPPA): COPPA applies to commercial companies and limits their ability to collect personal information from children under 13. This permission form allows the school to act as an agent for parents in the collection of information within the school context. The school's use of student information is solely for education purposes. G Suite for Education allows our district to turn off advertising for all of our accounts.
Child Internet Protection Act (CIPA): The district is required by CIPA to have technology measures and policies in place that protect students from harmful materials including those that are obscene and pornographic. This means that student mail containing harmful content from inappropriate sites will be blocked.
Family Educational Rights and Privacy Act (FERPA): FERPA protects the privacy of student education records and gives parents the rights to review student records. Under FERPA, schools may disclose directory information but parents may request the school not disclose this information.
I understand that by participating in G Suite for Education, information about my child will be collected and stored electronically. Privacy polices on G Suite for Education accounts can be found at https://edu.google.com/trust/. Please note, you may opt out at any time by sending written notice to your student’s building administrator.
Additional Note: All elementary student G Suite for Education accounts limit emailing to addresses within the Holly Area Schools domain. No emails can be sent to or received by email addresses outside of Holly Area Schools.
e-Funds for Schools
Holly Area Schools utilizes a program, e~Funds for Schools, for making online payments. This program offers options for parents/guardians who choose to make payments online and is extremely user friendly. The program allows various school fees and food service payments to be electronically withdrawn from your checking account or charged to your credit card with the flexibility to make a payment at any time through your student's Skyward Family Access account or by visiting our e~Funds for Schools website directly from a link on our district website.
Blessings in a Backpack
In light of the tough economic times facing our area, we are excited to help Holly Area School District families by making sure that all of our children have enough food. “Blessings in a Backpack” is a program designed to provide students on the free and reduced lunch program with enough food for three meals a day during the weekends. This program is a community based program sponsored by the Community Foundation of Greater Rochester and the Meijer Corporation and will begin this fall in all Holly Area Schools' Elementary buildings.
In order to be eligible for this program, please complete the free and reduced lunch application. Once your application is processed you will receive a permission slip from your school office if your child is eligible. All students who participated in the program during the 2018-2019 school year are eligible to receive backpacks until their applications for this year are processed.
If you agree to take part in this program, during the school year, your child will receive a backpack every Friday, filled with food for the weekend. Backpacks will be dispensed in a discreet and caring manner. The simple meals may include food like macaroni and cheese, beef ravioli, canned chicken, canned tuna, fruit granola bars, peanut butter, soups, juice and other items. Backpacks are to be returned to school on Mondays and they will be filled and returned to the child on Fridays. There is no cost associated with this program.
For parents needing medical forms for such things as medical care plans, administration of over-the-counter medication, administration of prescription medication, tube feeding forms, and more, please visit our Medical Information page. Students are required to have new forms completed each school year.
Since 1978, Michigan law has required children to be up-to-date with required immunizations ON or BEFORE the first day of school/childcare. This rule applies to children entering childcare, kindergarten, and 7th grade or newly enrolled in the school district
Whenever children are brought into group settings, there is a chance for diseases to spread. Students must follow state vaccine laws in order to attend school. These laws are the minimum standard to help prevent disease outbreaks in school settings. The guidelines for required immunizations are provided by the Michigan Department of Health and Human Services.
For specific vaccination information, please view the Vaccines Required for School Entry in Michigan document.
Annual Absestos Notification
In accordance with Section 763.84 of the Asbestos Hazard Emergency Response Act (AHERA), or the Asbestos in School rules, “Holly Area Schools” is notifying employees and the building occupants, or their legal guardians, of activities conducted within the past school year involving asbestos inspections, response actions, and post-response action activities, including periodic inspection and periodic surveillance activities, that are planned or in progress at School District facilities.
During the 2019-2020 school year Holly Area Schools, has planned the following activities related to asbestos-containing materials throughout the school district:
Six Month Periodic Surveillances: Six Month Periodic Surveillances will be completed every six months and continue on a regular six-month schedule. Next scheduled check will be August 2019 and February 2020.
Three-year inspections: The EPA requires that each school district inspect all known and assumed asbestos-contained materials once every three years. The three-year inspection activities for Holly Area Schools were completed in the spring of 2018. Therefore, the next three year inspections are not due until spring of 2021.
Asbestos Abatement Projects: As of the beginning of the school year, there are no asbestos abatement projects scheduled for the next twelve-month period. When necessary to support renovations of building operations, abatement will be completed by trained and accredited personnel.
AHERA Management Plans are available for review in each school building office or at the Administration Building (920 Baird Street Holly MI). Summaries for all of the asbestos abatement projects conducted prior to the 2016-2017 school year are located in the AHERA Management Plan, while complete documentation is maintained at the Administration building.
Questions regarding the Asbestos program for Holly Area Schools may be addressed to Ms. Jessica Kimmel, Facility Supervisor at (248) 328-3163.
Integrated Pest Management
Holly Area Schools have adopted an Integrated Pest Management program. Inherent with this are the District’s efforts to reduce pesticide use as much as possible. While it may occasionally be necessary to apply a pesticide, these will only be used as a last resort. This program does not rely on routine pesticide applications to resolve problems. We use various techniques such as habitat alteration, sanitation, mechanical means, exclusion, etc. to prevent pests from becoming a problem.
You will receive advanced notice of the application of a pesticide, other than bait or gel formulation, at your child’s school. This advance notice of the application will be given 48 hours before the application. The law requires us to do this notification by using two methods. The first method required by the law is the posting at entrances to your child’s school. The second method we will be using is the posting in a common area located by the main office of the school. Parents are also entitled to receive this notice by first-class United States mail postmarked at least 3 days before the application. If you would like to be notified by mail please contact the Operations Department at the following number: (248) 328-3151. Please give the Operations Department your name, mailing address and what school your child attends.
In an emergency (for example a bee’s nest), pesticides may be applied without prior notice, but you will be provided notice following any such application.
You may review our IPM program or pesticide application records for your child’s school by calling 248.328.3163 or e-mailing the Facility Supervisor at email@example.comThe number or e-mail may also be used when school is not in regular session.
FERPA Annual Notification of Rights and Designation of Directory Information
Notice of Rights
The Family Educational Rights and Privacy Act (“FERPA”) affords parents, students over 18 years of age (“eligible students”), and parents of dependent students certain rights with respect to education records. Those rights include the following:
Right to Inspect: A parent or eligible student has the right to inspect and review the student’s education records maintained by the district within 45 days of the district’s receipt of a written request for access.
A parent or eligible student should submit to the school principal a written request that clearly identifies the record(s) he/she wishes to inspect. The Principal will make arrangements for access and notify the parent or eligible student, in writing, of the time and place where the student’s records may be inspected.
Right to Request Amendment: A parent or eligible student has the right to request the amendment of the student’s education record(s) that are believed to be inaccurate or misleading.
A parent or eligible student may submit a written request for amendment to the school principal. This request should clearly identify the part of the record that the parent or eligible student wants changed and specify why it is inaccurate or misleading.
If the record is not amended as requested, the district shall notify the parent or eligible student of the decision in writing and shall advise him/her of his/her right to a hearing on the request for amendment. Additional information on the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
Right to Consent to Disclosure: A parent or eligible student has the right to consent to disclosures of personally identifiable information contained in the student’s education record, except to the extent that FERPA authorizes disclosure without consent.
One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the district in an administrative, supervisory, academic or research, or support staff position, including law enforcement unit personnel and health staff; a person or company with whom the district has contracted to perform a special task, such as an attorney, auditor, medical consultant or therapist; a person serving on the school board; or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his/her tasks. A school official has a legitimate educational interest if he/she needs to review an education record to fulfill his/her professional responsibilities.
Upon request, the district discloses education records without consent to officials of other schools in which students seek or intend to enroll. Disclosure without consent may be made in case of emergency as determined by the district or to report crimes occurring at school or involving the school or its personnel.
Right to Complain: A parent or eligible student has the right to file a timely complaint with the US Department of Education concerning alleged failures by the district to comply with FERPA requirements. Complaints should be directed to:
Family Policy Compliance Office
US Department of Education
400 Maryland Avenue, S.W.
Washington, DC 20202-4605
Under FERPA, the district is authorized to designate certain personally identifiable information contained in education records as “directory” information and to disclose such information without prior consent unless a student objects to such disclosure.
The district designates the following personally identifiable information contained in a student’s education record as directory information:
The student’s name, major field of study; participation in recognized activities and sports and related information; dates of attendance or grade placement; honors and awards received; and the most recent educational agency or school attended by the student.
Unless a parent or eligible student advises the district in writing within 30 days of receipt of this notice that he/she does not want some or all of this designated directory information released, school officials may release this information without prior consent. Written objections to the release of directory information should be submitted to:
Family Policy Compliance Office
US Department of Education
400 Maryland Avenue, S.W.
Washington, DC 20202-4605
Copies of the district’s FERPA policy may be obtained from the Pupil Services Office
(248-328-3106), 920 Baird St., Holly, MI 48442